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Add Bates Numbers to PDF Pages Add Bates numbers to every page of a PDF document.

PDF Bates Numbering illustration
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PDF Bates Numbering

Add Bates numbers to every page of a PDF document.

1

Upload PDF

Drop your PDF document.

2

Configure Format

Set prefix, start number, digits, and position.

3

Apply

Add Bates numbers and download.

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What Is PDF Bates Numbering?

PDF Bates Numbering refers to the process of adding sequential identification numbers to every page of a PDF document, typically used in legal proceedings for unique page identification across document sets. Legal professionals use it to organize and reference large volumes of documents, solving the problem of easily identifying and distinguishing between pages with similar content. This is particularly important when dealing with multiple documents that need to be referenced together, such as in court cases or contract negotiations.

The tool differs from others in its class due to its customizable features, including the ability to set a prefix, suffix, starting number, and number of digits, allowing users to tailor the bates stamp pdf to their specific needs. It also offers six positions for the bates number generator, including bottom-right, bottom-center, bottom-left, top-right, top-center, or top-left, as well as adjustable font size for optimal visibility on each page. Additionally, it provides a preview of the numbering format before applying it to the pdf page numbering legal document, ensuring accuracy and reducing errors.

It processes documents client-side, maintaining confidentiality and security, which is essential when working with sensitive legal documents. The tool's ability to handle up to 999,999 pages with its 6-digit option makes it suitable for large-scale legal document numbering tasks. With its customizable features and secure processing, the PDF Bates Numbering tool is a reliable solution for legal professionals who need to add sequential identification numbers to their pdf documents.

Why Use PDF Bates Numbering?

  • Configurable prefix, suffix, and digit count
  • Six positioning options
  • Customizable font size
  • Essential for legal document management

Common Use Cases

Legal Discovery

Number documents for litigation discovery.

Compliance

Add sequential identifiers for regulatory filings.

Archives

Number archived document pages for reference.

Medical Records

Sequentially number patient record pages.

Technical Guide

The tool utilizes the pdf-lib library to load and manipulate PDF documents client-side, ensuring confidentiality and security. When a file is dropped into the tool, it is loaded into a PDFDocument object using the `load` method with the `ignoreEncryption` option set to true. This allows the tool to access the document's pages and apply Bates numbering. The tool then embeds the Helvetica font into the document using the `embedFont` method, which is necessary for rendering the Bates numbers.

The Bates numbers are generated by iterating through each page and applying the formula: prefix + padded number + suffix. The padding is achieved using the `padStart` method, which adds leading zeros to the specified digit count. Text positioning is calculated based on page dimensions and font metrics, with six possible positions supported: bottom-right, bottom-center, bottom-left, top-right, top-center, and top-left. For each position, the x and y coordinates are calculated accordingly, taking into account a margin of 30 pixels to avoid overlapping with document content.

The tool uses the `drawText` method to render the Bates numbers on each page, with a font size that is configurable from 6pt to 20pt. The text color is set to a subtle gray (0.3, 0.3, 0.3) using the `rgb` function from pdf-lib, which helps avoid interfering with document content. Once all pages have been processed, the modified PDFDocument object is saved to a byte array using the `save` method, and a blob URL is created to facilitate downloading the resulting PDF file.

The tool's client-side processing relies on browser APIs such as `arrayBuffer` and `URL.createObjectURL` to handle file loading and saving. The React library is used for building the user interface, with components like `FileDropzone`, `InputWithHelp`, and `SelectWithHelp` providing a user-friendly experience for customizing Bates numbering options. By leveraging these technologies, the tool provides a robust and customizable solution for adding sequential identification numbers to PDF documents.

Tips & Best Practices

  • 1
    Use meaningful prefixes like case numbers
  • 2
    6 digits is standard for most legal work
  • 3
    Bottom-right is the most common position
  • 4
    Preview the format before applying

Related Tools

Frequently Asked Questions

Q What is Bates numbering?
A method of assigning unique sequential numbers to pages in legal document sets.
Q Can I set the starting number?
Yes, start from any number you choose.
Q What positions are available?
Six positions: bottom/top combined with left/center/right.
Q Can I number multiple documents sequentially?
Yes. Process each document with the appropriate starting number.
Q Does this modify the original?
The original file is not modified. A new copy is generated.

About This Tool

PDF Bates Numbering is a free online tool by FreeToolkit.ai. All processing happens directly in your browser — your data never leaves your device. No registration or installation required.