Find Overlapping Meeting Times Find overlapping working hours across multiple timezones for scheduling meetings.

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Meeting Time Finder

Find overlapping working hours across multiple timezones for scheduling meetings.

Add Participants

Add participants with their timezones and working hours.

Set Duration

Choose the meeting duration.

Find Slots

View all available time slots where everyone's working hours overlap.

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What Is Meeting Time Finder?

The Meeting Time Finder helps you schedule meetings across multiple timezones by identifying all time slots where participants' working hours overlap. Add multiple participants with their respective timezones and customizable working hour ranges, set the desired meeting duration, and the tool calculates every possible slot that fits within everyone's availability. Each result shows the local time for every participant, making it easy to propose meeting times that work for globally distributed teams. This eliminates the confusion and back-and-forth typically involved in cross-timezone scheduling.

Why Use Meeting Time Finder?

Finds all overlapping time slots automatically
Customizable working hours per participant
Meeting duration-aware (accounts for meeting length, not just start time)
Shows local time for each participant in results
Supports 12+ timezones covering all major business regions
No sign-up required — immediate results

Common Use Cases

Global Team Standups

Find a daily standup time that works for team members across continents.

Client Meetings

Schedule client calls at times convenient for both parties in different countries.

Conference Calls

Plan multi-party conference calls that accommodate all participants' schedules.

Vendor Coordination

Find meeting times with international vendors and suppliers.

Cross-office Collaboration

Coordinate between offices in different timezones for collaborative sessions.

Technical Guide

The algorithm checks every UTC hour (0-23) against each participant's working hours. For each UTC hour, it converts to each participant's local time using the Intl.DateTimeFormat API with the participant's IANA timezone. It then checks if the local hour falls within the participant's specified working range AND if the meeting duration fits before the end of working hours. A time slot is considered available only if ALL participants satisfy both conditions. The results show each participant's local time formatted in 12-hour notation with AM/PM. The meeting duration check prevents scheduling a 60-minute meeting at 4:30 PM when work ends at 5 PM.

Tips & Best Practices

1
Set realistic working hours — include buffer for lunch and focus time
2
If no slots are found, try extending working hours for one or more participants
3
The tool checks hourly slots — actual meeting start times can be refined within the hour
4
Consider rotating meeting times for recurring meetings to share the timezone burden
5
Use the World Clock to visualize current times before the meeting

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Frequently Asked Questions

Q How does it handle Daylight Saving Time?

The tool uses the Intl.DateTimeFormat API with IANA timezones, which automatically accounts for DST on the reference date.

Q Can I add more than 2 participants?

Yes, you can add as many participants as needed. The more participants in different timezones, the fewer overlapping slots will be available.

Q What if no overlapping slots are found?

Try extending working hours for some participants, shortening the meeting duration, or considering split-timezone meetings where some participants join outside normal hours.

Q Does it account for meeting duration?

Yes, it ensures the full meeting duration fits within all participants' working hours, not just the start time.

Q Can I set different working hours per participant?

Yes, each participant has individual start and end hour settings to accommodate different schedules.

About This Tool

Meeting Time Finder is a free online tool by FreeToolkit.ai. All processing happens directly in your browser — your data never leaves your device. No registration or installation required.